As teams scaled and volumes of data grew, it created data retention challenges, putting operational continuity and data access at risk.
SEBI-mandated 7-year retention was hard to meet without efficient archiving of active and ex-employee data
Records were scattered across email, OneDrive, SharePoint, and Teams chat, heightening ransomware/deletion exposure
30-day M365 retention created permanent-loss risk and compliance gaps
Large email extractions were slow and costly, delaying audit responses
Migrated legacy data to a centralized store, eliminating fragmented information record-keeping and making information readily accessible
| Under the Vaultastic hood | Business transformation |
| Archived live and legacy communication records from multiple platforms | Delivered 7-year regulator-ready retention, giving compliance confidence and reducing risk of loss or breaches |
| Centralized data into a unified, tamper-proof repository with role-based access | Created a single source of truth that improved governance, supervision, and secure self-service access |
| Enabled cross-platform eDiscovery for fast, precise retrievals | Turned audits from stressful fire drills into predictable, smooth processes with instant access to records |
| Migrated 6 TB of historical mail and files into secure cloud stores | Preserved and made large legacy datasets searchable and accessible under one compliant system |
| Optimized storage tiers with compression and deduplication | Kept long-term retention costs predictable and sustainable while meeting compliance requirements |
| Automated retention and recovery workflows through policy-driven management | Improved efficiency by reducing manual IT workload and freeing resources for higher-value tasks |
These results were made possible by Vaultastic’s secure and auto-scale platform, designed to handle high-volume information archival, helping
create a scalable repository of information records and assets.
Automated archiving captured active and ex-employee records, eliminating 30-day retention risks
Tamper-proof storage with 7+ year retention to meet SEBI norms
Powerful eDiscovery console for rapid, accurate retrievals during audits
Tiered cloud storage optimized long-term retention costs
Bulk migration tools seamlessly ingested 6TB of legacy data
