FAQ Categories: Microsoft 365 Backup

To ensure a comprehensive backup of all OneDrive files, we recommend using Vaultastic for a simple yet effective strategy -start by performing a complete backup of all files from your users’ OneDrive accounts. Following this, set up daily incremental backups to capture any changes or new files added that day. This approach guarantees that your critical information is continuously protected, providing full redundancy and safeguarding against data loss.

Note that the incremental backup ignores files deleted on OneDrive, thus ensuring that the archive has complete content.

Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention. 

Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.

While OneDrive is a cloud service, it is still vulnerable to file tampering, accidental deletions, or intentional erasures. Additionally, when an employee leaves the organization, preserving the corporate data they generated and stored in OneDrive becomes a challenge. 

For organizations, having an independent backup in a separate, secure, and durable storage environment is crucial for business continuity and compliance. Regularly backing up your business-critical data from OneDrive to an independent information archive like Vaultastic ensures that your information is safeguarded against potential risks, providing an additional layer of security and data protection.

While Microsoft 365 may offer sufficient storage in active mailboxes and OneDrive, this alone may not fully protect your critical data from accidental or intentional deletion, theft, or corruption. 

Microsoft 365 includes features like Exchange Online archiving, legal hold, and retention of deleted items, which can extend inbox size and offer some level of protection. However, these features may not provide a complete, up-to-date copy of all your data or offer the advanced search, discovery, and compliance capabilities that a separate data archiving solution can.

For organizations with specific regulatory or legal data retention requirements, or those needing more granular control and comprehensive eDiscovery for historical data, a dedicated data archiving solution for Microsoft 365 can significantly enhance protection and compliance.

Yes, Vaultastic provides a highly secure file archiving solution for backing up OneDrive files. It is built on a robust data protection platform that offers multi-layered, durable protection for your OneDrive data. 

Vaultastic supports both complete and incremental backups using automated tools, and it operates on a separate cloud infrastructure, independent from Microsoft, ensuring an additional layer of security. 

Vaultastic stands out among file archiving solutions for its speed, ease of use, and cost-effective storage optimization, making it an ideal choice for safeguarding your OneDrive files.

Using a separate archive solution for Microsoft Office 365 emails and OneDrive data adds an extra layer of protection while helping you optimize data retention costs. Specifically:

• Storing critical data in an independent archive like Vaultastic allows you to move former employee data out of active subscriptions, reducing licensing costs. 
• Regulations, legal requirements, and IT best practices recommend keeping backups separate from the original data source to ensure security and compliance.
• While Office 365 offers large mailboxes, they do not protect against accidental or intentional deletions, and features like Exchange Online Archive only extend inbox storage—they don’t create a full backup. 
• Enabling legal hold captures deleted emails in the “legal hold” space but cannot recover data already lost. Hence this is not really a backup or an archive.
• Adopting a multi-cloud strategy with a separate archive also mitigates the risk of vendor lock-in, giving you control over your most valuable data in a secure, independent environment.

To meet regulatory guidelines for data security, it’s essential to maintain a physically separate, secure, and durable copy of all critical data. 

A solid backup and recovery strategy for OneDrive focuses on archiving files to independent cloud storage, ensuring your data is protected outside the primary platform. 

This approach not only helps safeguard your information but also ensures compliance with legal and regulatory requirements. Therefore, OneDrive backup and compliance are closely connected.

Vaultastic integrates with Microsoft 365 through a combination of journaling and secure API connections, allowing seamless data archiving without disrupting your workflow. The integration begins with setting up a Vaultastic account and connecting your Microsoft 365 tenant to Vaultastic. This connection is established using secure APIs, ensuring that the flow of data between the two platforms is encrypted and protected.

Once the integration is in place, Vaultastic utilizes Microsoft 365’s journaling feature to automatically archive emails. Journaling works by sending a copy of every email sent and received by selected users in real-time to Vaultastic. This ensures that all email communication is safely preserved and archived independently of the Microsoft 365 infrastructure, providing an additional layer of data protection and compliance.

In addition to archiving real-time email traffic, Vaultastic can also import legacy data from user mailboxes, files from OneDrive and chat conversations from Microsoft Teams. Using secure APIs provided by Microsoft 365, Vaultastic fetches and archives older emails, files and chats, ensuring comprehensive coverage of both historical and current data. This dual approach guarantees that no critical information is missed, making Vaultastic a powerful solution for long-term data retention, regulatory compliance, and eDiscovery.

With its ability to integrate smoothly with Microsoft 365 and archive emails, files, and chat data, Vaultastic provides an all-encompassing archiving solution for businesses looking to enhance data security, improve compliance, and safeguard critical business information across multiple communication channels.

While traditional methods, such as backing up OneDrive files to an external hard drive or local drive, have been popular, they may not be the safest or most secure options for managing a OneDrive backup. 

These methods are prone to hardware failure, theft, or data loss. A cloud backup solution, like the one offered by Vaultastic, provides a far more secure and durable way to preserve your business-critical OneDrive data. 

By storing your files in an independent cloud environment, Vaultastic ensures long-term protection, accessibility, and security, making it a more reliable choice for safeguarding your data.

No, the integration between Vaultastic and Microsoft 365 does not interfere with your existing workflow. Vaultastic operates in the background, securely archiving your emails, files, and other data without disrupting how you use Microsoft 365. In fact, we don’t need to install any software or agent on M365 or any end points.

You can continue to work within M365 as usual, while Vaultastic ensures your data is protected and archived for long-term retention and compliance, all without any noticeable impact on your day-to-day activities.