FAQ Categories: Active Archive Store

The Active Store is a high-performance storage tier in Vaultastic, designed to store frequently accessed information, such as recent emails with their attachments. It acts as a dynamic repository for your most critical and actively used email information. Email data stored in the Active Store is indexed and fully searchable, enabling rapid access to meet the demands of business operations, legal inquiries, and compliance requirements.

The Active Store uses advanced indexing and storage technologies to ensure that data retrieval is fast and efficient. It integrates seamlessly with Vaultastic’s other storage tiers, such as the Open and Deep Store, providing a tiered storage to optimize costs and deliver a holistic data management solution. The Active Store ensures that your data is always available for real-time e-discovery, reporting, and operational continuity, making it an essential component for modern organizations.

The Active Store is best suited for storing frequently used and recent email data, which includes:

• Emails and Attachments: Recent email correspondence and their associated files.
• Case Management Data: Email records flagged for legal or compliance investigations.

This tier is designed to prioritize fast access, making it ideal for storing data critical to business continuity, supervision and compliance-related activities. Email data in the Active Store is indexed for quick retrieval, ensuring seamless support for dynamic operational needs.

The Active Store is built with a focus on speed and performance, leveraging cutting-edge indexing and search technologies to ensure rapid data retrieval. Every piece of email data stored in the Active Store is indexed at the time of archiving, making it fully searchable across metadata, attachment types, and email content.

Vaultastic’s intuitive ediscovery tools allow users to run advanced queries, filter results, and locate specific information within seconds. Whether responding to an e-discovery request or retrieving data for ongoing business operations, the Active Store minimizes delays, enabling businesses to act swiftly. Its seamless integration with Vaultastic’s case management compliance tools further enhances its utility, ensuring that incidents can be shared, collaborated upon and effectively handled.

Yes, the Active Store is highly suitable for storing compliance-related email data. It ensures that sensitive and regulated data is securely stored in a tamper-proof environment while remaining readily accessible for audits, legal proceedings, and regulatory inquiries.

The Active Store supports advanced retention policies and role-based access controls, ensuring that compliance requirements are met without compromising security. Furthermore, Vaultastic’s compliance features, including audit trails and legal hold, are seamlessly integrated with the Active Store, providing organizations with a reliable solution for managing and retrieving compliance-critical email data.

Absolutely. Vaultastic allows you to define and customize data retention policies for the Active Store to meet your organization’s specific requirements. You can configure policies to retain data for a predefined period, ensuring alignment with regulatory mandates or internal governance rules.

Once the retention period expires, data can be moved to Vaultastic’s cost-efficient Open or Deep Store or deleted as per your policies. This flexibility ensures that your data is managed efficiently and cost-effectively while remaining compliant with industry regulations and organizational needs for data retention.

The Active Store and Open Store are distinct storage tiers within Vaultastic, designed to cater to different data usage patterns and needs:

• Active Store:
  The Active Store is tailored for frequently accessed and business-criticalemail  data. It is optimized for performance, offering rapid search and retrieval capabilities, which makes it ideal for operational data, recent communications, and data required for compliance and legal investigations. Data in the Active Store is indexed and ready for immediate use, making it suitable for dynamic business environments where quick access to information is crucial.
• Open Store:
  The Open Store, on the other hand, is designed for infrequently accessed or aging data. It serves as a cost-effective storage solution for long-term retention, preserving archived files and emails in a secure and durable environment. While data retrieval from the Open Store may not be as instantaneous as the Active Store, it still ensures data availability for compliance, audits, or historical reference.

By leveraging these tiers, organizations can optimize data management costs while maintaining access to data as per their operational and regulatory requirements.

The Active Store in Vaultastic is fortified with multi-layered security measures to ensure the protection and integrity of your data. These measures include:

• Encryption: Data stored in the Active Store is encrypted both at rest and in transit using industry-standard AES-256 encryption. This ensures that your data is secure against unauthorized access.
• Role-Based Access Control (RBAC): Administrators can define access permissions based on user roles, ensuring that only authorized personnel can view, search, or retrieve data.
• Multi-Factor Authentication (MFA): Vaultastic supports MFA to add an extra layer of security to user accounts.
• Tamper-Proof Architecture: Data stored in the Active Store is immutable, ensuring that it cannot be altered or deleted.
• Compliance with Regulations: Vaultastic adheres to stringent data protection regulations, including GDPR, ensuring that data stored in the Active Store meets the highest standards of privacy and security.
• Continuous Monitoring: The system is regularly monitored for vulnerabilities and threats, with periodic updates and audits to maintain a robust security posture.

These measures collectively make the Active Store a secure and reliable choice for sensitive and mission-critical email data.

Yes, Vaultastic allows seamless data migration between its storage tiers, including from the Active Store to the Open Store. This capability enables organizations to manage their data lifecycle efficiently and optimize storage costs.

For instance, data that is no longer frequently accessed but must be retained for compliance or historical purposes can be moved to the Open or Deep Store. This transition is automated or can be initiated manually, based on your organization’s data management policies. Vaultastic ensures that all data remains accessible and intact during the migration process, preserving its integrity and metadata.

This flexibility allows organizations to strike a balance between performance and cost-efficiency, ensuring that data resides in the most appropriate storage tier as per its usage pattern and regulatory requirements.

The Active Store leverages Vaultastic’s cloud-native architecture, which is inherently scalable and elastic. As your organization’s data grows, the Active Store dynamically scales to accommodate increasing volumes without requiring manual intervention or additional hardware investments.

This scalability is supported by:

• Elastic Cloud Storage: Built on scalable cloud infrastructure, the Active Store can seamlessly handle exponential data growth.
• Efficient Indexing: Advanced indexing mechanisms ensure that search performance remains consistent even as data volumes increase.
• Optimized Resource Allocation: Vaultastic intelligently allocates storage and computing resources to maintain performance while keeping costs under control.

Whether your data grows gradually or experiences sudden spikes, the Active Store is designed to adapt, ensuring uninterrupted access and optimal performance.

The Active Store is highly beneficial for industries where rapid email data access and secure storage are mission-critical. Key industries include:

• Financial Services: For regulatory compliance, fraud investigations, and ensuring the security of sensitive customer communications.
• Healthcare: To securely store and quickly retrieve patient and doctor communications, and other critical data.
• Legal: To support legal discovery processes and maintain secure records for ongoing or historical cases.
• Retail and E-Commerce: For analyzing customer interactions and preserving records of transactions and communications.
• Education: To manage large volumes of student and faculty communication securely and efficiently.
• Government: For ensuring compliance with public data protection laws and maintaining transparency in communication.

The Active Store’s ability to provide secure, scalable, and rapid access to frequently used data makes it an invaluable asset across these industries and more.