FAQ Categories: Data Store Management

Vaultastic can archive a wide range of data from popular storage applications like Google Drive and Microsoft OneDrive. This includes documents, spreadsheets, presentations, images, videos, audio recordings, PDFs, and other file types that are commonly stored on these platforms. Whether it’s a user-generated report, a shared project presentation, or a folder of images, Vaultastic ensures all these critical files are securely archived. 

Additionally, Vaultastic supports creating metadata associated with these files, such as timestamps and file owners, providing complete context for the stored data. By creating a centralized, tamper-proof repository, Vaultastic ensures that even files with varied formats and purposes are protected and easily retrievable.

Yes, Vaultastic is designed to support compliance and long-term retention for files stored in cloud storage apps like Google Drive and OneDrive. Regulatory frameworks across industries often mandate that organizations retain critical business data, including files and documents, for extended periods in secure, immutable storage. Vaultastic ensures compliance by archiving these files in a tamper-proof, highly durable cloud repository.

Vaultastic provides customizable retention policies to meet specific regulatory and business requirements. These policies ensure that data is retained for the required duration and is deleted when no longer needed, helping organizations manage risks and control storage costs. 

Furthermore, Vaultastic’s robust search and discovery tools enable rapid retrieval of archived files for audits, legal proceedings, or internal investigations, significantly reducing the effort required for compliance readiness. By aligning with global data protection regulations, Vaultastic provides organizations with a reliable solution for long-term data retention.

Vaultastic employs advanced storage management strategies to significantly optimize costs for archiving data from storage apps like Google Drive and Microsoft OneDrive. One of its key features is tiered storage, which separates data into different storage classes based on access frequency and usage patterns. Frequently accessed or recently archived files are stored in the Active Store, optimized for rapid retrieval, while older, infrequently accessed data is moved to the cost-efficient Open or Deep Store.

Additionally, Vaultastic uses technologies like compression to reduce storage requirements by compressing archived data without compromising integrity. Organizations can also configure retention policies to manage data lifecycle, automatically deleting files that are no longer required after a specified duration. These features ensure long-term cost-effectiveness while maintaining data availability, security, and compliance.

By leveraging the scalability of the cloud, Vaultastic provides businesses with predictable and controllable data management expenses, avoiding the overhead of maintaining on-premise backup infrastructure while accommodating growing data volumes.

Yes, Vaultastic provides powerful search and retrieval capabilities, allowing you to efficiently locate and retrieve files archived from storage apps like Google Drive and OneDrive. Its robust, user-friendly interface includes filters based on metadata such as file type, creation date, owner, and keywords. This enables users to quickly pinpoint specific files, even in archives containing vast amounts of data.

Once located, files can be easily retrieved in their original format for further use. Vaultastic also supports role-based access, ensuring that only authorized personnel can search and retrieve files, enhancing data security. The ability to perform granular searches across all archived files not only boosts productivity but also supports compliance and legal discovery requirements by providing quick access to relevant information during audits or investigations.

Setting up Vaultastic to archive data from storage apps like Google Drive and Microsoft OneDrive is a seamless and straightforward process. Here’s an overview of the setup steps:

1. Account Setup: Begin by creating a Vaultastic account and accessing the Vaultastic administrative console.
2. Integration Configuration: Vaultastic integrates with Microsoft OneDrive and Google Drive using secure APIs. During the configuration process, you’ll provide the necessary access credentials and permissions to Vaultastic, enabling it to connect with your Google Workspace or M365 account securely.
3. Define Archiving Scope: Specify which user accounts or shared drives need to be archived. You can select specific folders or define rules based on file types, creation dates, or other criteria.
4. Initial Sync: Vaultastic performs an initial complete synchronization of the selected data, archiving all existing files into its secure repository.
5. Incremental Archiving: After the initial sync, Vaultastic automatically performs regular incremental backups to archive new or modified files, ensuring the archive stays up to date.
6. Retention and Access Policies: Configure data retention policies and role-based access controls to manage how long files are retained and who can access the archives.

Once set up, Vaultastic runs automatically in the background, securely archiving your Google Drive or MS OneDrive data with minimal manual intervention. This ensures long-term data protection and compliance while allowing easy access and retrieval whenever needed.

Absolutely, Vaultastic provides multi-layered security to ensure the highest level of protection for archived files from storage apps. All data is encrypted both in transit and at rest using advanced encryption standards, such as 256-bit AES, ensuring that your data remains inaccessible to unauthorized users.

Vaultastic also employs role-based access control, allowing organizations to define and limit access permissions based on roles and responsibilities. Additionally, Vaultastic adheres to stringent data privacy and cybersecurity regulations, including GDPR, DPDPA, and industry-specific standards. By continuously monitoring for threats, performing vulnerability assessments, and leveraging the robust AWS cloud infrastructure, Vaultastic offers a highly secure and compliant environment for data archiving.

Yes, Vaultastic supports the archiving of shared files and folders from collaborative storage apps like Google Drive and Microsoft OneDrive. This includes files shared within the organization as well as externally with partners, clients, or vendors. Vaultastic captures these shared files and retains their metadata, including ownership, thus ensuring that the context of the collaboration is preserved.

By archiving shared files, Vaultastic helps organizations maintain a comprehensive record of their collaborative efforts. This is particularly useful for compliance audits, legal inquiries, and internal investigations. The archived shared files are indexed and stored securely, making them easily searchable and retrievable while safeguarding sensitive information.

If you discontinue your subscription to a collaborative storage/drive app like Google Drive or Microsoft OneDrive, the data archived in Vaultastic remains unaffected and fully accessible. Vaultastic operates independently of your storage app, ensuring that your critical files and documents are preserved securely in its archive.

You can continue to access, search, and retrieve your archived data via Vaultastic’s self-service portal. This independence from the source application protects against vendor lock-in, ensuring business continuity even if you change storage providers. 

Vaultastic also supports seamless data export in portable formats, allowing you to migrate or manage your data as needed. By serving as a separate and secure repository, Vaultastic ensures your data’s safety and availability, irrespective of changes in your primary storage solution.