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As teams scaled and volumes of data grew, it created data retention challenges, putting operational continuity and data access at risk.
High risk of data loss from accidental email deletion or ransomware attacks, with no centralized backup in place
Historical emails buried in fragmented PST files, slowing down searches and creating uncertainty in locating important emails
Ex-employee emails scattered across accounts, made it difficult to retain and preserve information reliably
Inactive email accounts clogged primary systems with high OEM license costs, driving up storage costs without adding business value
IT teams stretched thin, spending hours on manual backup, search, recovery, and maintaining scattered archives
| What changed on the ground | What it meant for the business |
| Email backups and archiving became fully automated | No manual time spend and risk of losing vital project communications
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| Ex-employee data was consolidated into a single and secured cloud archive | Seamless knowledge transfer and handover with successors getting instant access to older emails
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| A self-service discovery console replaced manual IT-led searches | Faster responses to client requests, greater team productivity, and reduced IT staff bandwidth
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| Older emails were stored in an optimized and cheaper cloud storage | Lower costs that stayed under control while storage scaled with business growth
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| IT no longer managed scattered PSTs of past and current employees | IT teams could focus on forward-looking priorities rather than being bogged down with searching for backup PSTs and historical emails
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These results were made possible by Vaultastic’s secure and auto-scale platform, designed to handle
high-volume information archival, helping create a scalable repository of information records and assets.
Automated email archiving that eliminated risks of missed backups
Unified repository for live and legacy data, including ex-employee records for seamless access
Powerful eDiscovery for quick and precise retrieval across email accounts
Elastic storage that scaled with company growth while keeping costs low
Multi‑layered security with encryption and 11 9s durability protected emails against loss and unauthorized access
